Streamlining accounting operations for a multi-entity business — from chaotic email invoices to one-click ERP exports.
Our client — a company managing several subsidiaries — was struggling with invoice chaos. The process looked like this:
The result? Hours of repetitive work, frequent errors, zero visibility into document status, and constant "where's my invoice?" questions.
End-to-end automation — from document upload to ERP export — built around how the team actually works.
Users upload an invoice (PDF, scan, or photo) and the system automatically reads it. Invoice number, dates, amounts, VAT, contractor details — all extracted and pre-filled. No more manual typing.
Every invoice follows a clear path:
Real-time status tracking means everyone knows exactly where each document stands.
The core feature. With one click, accountants generate export files fully compatible with Asseco's import structure. The system maps all required fields — document headers, payment terms, tax data — so the file imports cleanly without manual adjustments.
One dashboard for all subsidiaries. Filter by company, by submitting employee, by status. Accountants get a clear overview of pending work across the organization.
Centralized database of vendors with tax IDs and Asseco system mappings. The system validates data before export, catching issues early.
Every action is logged — who submitted, who approved, when, with what comments. Full transparency for internal controls and compliance.
Real operational gains across the accounting team, measured before and after launch.
We built this using a modern web stack: Next.js, React, TypeScript, and PostgreSQL. Document scanning is powered by OpenAI's vision capabilities. The entire system runs in the cloud with role-based access control and secure authentication.
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